VCS Invoice Compliance

VAT invoices must comply with applicable laws. At minimum you must include the following information on the invoice:

• Registered company name and address of the seller

• VAT identification number of the seller (if applicable)

• Complete official name and address of the customer

• VAT identification number of the customer

  • This is only necessary if the customer is responsible for the tax in the purchase order (for example, for intra-community delivery or reverse charge procedures).

  • This number is provided in the VIDR.

• Invoice date/service date

• Invoice number

• Order date

• Product name

• Purchase quantity

• Unit price of the item (without VAT)

• VAT rate applied

• Discounts/promotions, if not included in the unit price

• VAT amount

• Citation

Sample invoice

The sample invoice format is only for guidance. You can choose the format, logo. Follow these best practices for a positive customer experience and a trouble-free process:

1. Do not include bank details, to avoid direct bank transfers to you.

2. Do not include payment status, such as paid/not paid.

3. Provide order-related fields (for example, order number, product category, Purchase Order number).

For further information, contact your tax advisor.